Job Description

Summary of Work Activities and Responsibilities: To provide administrative and secretarial assistance and other support services required by the assigned office, observing appropriate confidentiality and discretion in handling restricted information.

Responsibilities

• I. Frontline and Secretarial Functions
  • Manages the appointments and schedules of the Office Head and arranges the necessary logistical requirements.
  • Coordinates with various offices and external stakeholders for the achievement of the office’s mandates.
  • Arranges the logistical requirements such as venue, transportation, meals, equipment, souvenirs, etc., depending on what is needed for the meeting/event.
  • Takes minutes of the meetings/proceedings, as needed.
• Attends to queries and guests in a prompt, polite and efficient manner.
• Prepares templated memos, appointment letters, and other communicatio...