Role Overview

The Administration Assistant will provide efficient and professional administrative support to ensure the smooth day-to-day running of the VINCI Building Blythe Valley office. The role requires a proactive, organised individual with strong communication skills who can manage multiple tasks, support colleagues, and deliver a high standard of customer service to visitors and staff.

Reception & Front of House

Answer incoming Microsoft Teams calls promptly, directing calls accurately and taking clear messages where required
Welcome visitors to the office, sign them in, and escort them to meeting rooms
Provide refreshments for meetings as required and ensure a professional front-of-house service
Order taxis for visitors as needed

Meeting Room & Office Coordination

Manage meeting room bookings, schedules, and daily organisation
Prepare meeting rooms in advance and ensure rooms are cleared and reset at the end of each day