Position: Executive Administrator

Number of hours: 40 Hrs/week

Tasks required:

Scheduling and Calendar Management:

• Review incoming emails daily, flag urgent items and draft CEO responses for approval.

• Route and delegate emails with clear instructions and timelines.

• Maintain and update CEO calendar; eliminate conflicts and circulate confirmed invites.

• Prepare meeting agendas, briefing packs and track follow-ups/action items.

Travel Coordination:

• Research and book flights, hotels, visas and local transport; compare quotes and confirm bookings.

• Prepare full trip itineraries and conference briefing packs.

• Coordinate event participation, registration, passes and marketing collateral (cards, bags, pens).

Budgeting & Financial Analysis:

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