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Executive Assistant

Company

Hays

Location

Ottawa, Ontario

Posted

March 23, 2026

Position Overview

We are looking for a highly experienced and proactive Executive Assistant to support CEO and Co‑Founders. This is a critical, high‑visibility role for a strategic professional who excels at managingplex tasks, safeguarding confidential information, and keeping fast‑moving leadership teams organized and aligned.
What You’ll Do
Executive Support
  • Act as the primary liaison between executives and internal/external stakeholders.
  • Manage sophisticated calendars, meetings, travel, andmunications.
  • Prepare and refine presentations, reports, and executive correspondence.
  • Handle calls and emails, responding or redirecting as needed.
  • Project & Initiative Management
  • Drive tasks and projects independently with minimal direction.
  • Support special initiatives and provide research and data to assist executive decision‑making.
  • Meeting & Event Coordination
  • Plan and facilitate executive meetings — agendas, minutes, action tracking.
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