Responsibilities

• Ensure daily administrative support to the HR Vice Presidents and optimal management of the agenda, emails, calls, meetings, follow‑ups and mail.
• Provide support to the management team.
• Plan, coordinate and organize team events, meetings (invitations, room reservations, catering, necessary equipment and documentation, agenda and follow‑up of items to be executed, liaison with guests and other needs).
• Participate in team meetings when necessary.
• Track monthly budget as well as expense accounts, bill payments, purchase orders, orders for supplies, equipment and access.
• Participate in the drafting and layout of certain documents, presentations and reports.
• Ensure the quality and accuracy of information.
• Participate in various projects of the Human Resources team.
• Onboarding new employees, closing files of employees who are leaving; treat information and records confidentially.