Receives and directs incoming calls to appropriate personnel and voicemail. Handle inward and outward mail and deliveries efficiently and maintain record for tracking.
Greets and announces clients, applicants and visitors. Management of office access cards. Custodian of all master office keys for security purposes. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.
Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meeting rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.
Coordinates catering for meetings and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department o...
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