Responsibilities

• Greet all guests and assist them with check-in and check-out
• Greet and welcome guests with a warm and professional demeanor, ensuring a positive first impression of the organization
• Manage the multi-line phone system efficiently directing calls and taking messages to ensure timely communication
• Handle incoming and outgoing mail and packages, maintaining a well-organized system for tracking and distribution
• Coordinate and schedule appointments, meetings and conference rooms, ensuring all necessary arrangements are in place
• Maintain the reception area in a tidy and inviting manner, reflecting the company s professionalism and brand identity
• Assist with administrative tasks such as data entry, filing and document preparation to support the office operations
• Respond to inquiries both in person and via email, providing accurate information and directing requests to appropriate departments