Book flights, accommodation, ground transportation, ensuring best scheduling and best fares;
Proactively manage calendars and scheduling
Set up meetings including phone and video conferences; coordinate times, arrange venues, organize catering
Monitor managers’ phones and email communications as agreed
Set up mentor programs as required; may involve scheduling meetings with individual mentees or groups
Ensure that performance documents for mentees are completed – keep a schedule of EPEs and follow up
Co-ordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings, distributing firm collateral
Monitor expense claims and complete timesheets
Engagement coordination:
Assist team travel where appropriate
Assist with report production when required
Shared Office Responsibilities
Assist when ...
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