Maintain and update records of all procurement documentation including RFQs RFPs purchase requisitions POs contracts invoices and delivery receipts.

Implement and maintain document control procedures and systems (manual or electronic).

Ensure documents are accurately filed version-controlled and accessible to authorized personnel.

Coordinate with procurement officers suppliers and other departments to collect review and distribute documents.

Track contract expiry dates renewals and compliance deadlines.

Ensure proper document security confidentiality and integrity.

Support internal and external audits by providing accurate and complete procurement records.

Enter procurement data into ERP or document management systems (e.g Oracle SharePoint).

Generate periodic reports on document status outstanding issues and other KPIs.

Assist with administrative duties related to procurement processes when required.